Vehicle Workshop Administrative Assistant (m/f/d)

We are searching intelligent and innovative employees. If you are interested in working for a dynamic company with flat hierarchy, we look forward to receiving your application.

• Support vehicle registration activities and documentation, including prototype vehicle registration in close collaboration with authorities and external service providers
• Maintain and organize vehicle-related documentation (registration status, import records, vehicle files)
• Support various workshop facilities related tasks (insurance, personal training, access control, ...)
• Monitor and track process status (registration, customs, logistics) and proactively escalate delays or issues
• Support and coordinate customs and vehicle import processes, from initial contact with freight forwarder to on-site support at custom offices
• Support budget planning and cost tracking for workshop operations. Initiate purchase orders and good received process
• Support continuous improvement of administrative processes and workflows (e.g. SharePoint, tracking tools)
• Provide general administrative support to workshop and fleet operations

• Degree or vocational training in Business Administration, Logistics, Automotive or similar
• 2–5 years of experience in administrative / logistics / automotive environment
• Experience in vehicle registration and/or customs/import processes (automotive prototypes preferred)
• Basic understanding of financial processes (budget tracking, invoice handling)
• Strong organizational skills and structured, detail-oriented working style
• Good communication skills and ability to coordinate with internal and external stakeholders
• Proficiency in MS Office and SharePoint, Experience of SAP is a plus
• Fluent English as well as good level of German

Nothing provides more motivation than success. Da Vinci Engineering is highly committed to ensuring the own employees' success. Become a part of us!

• Experience in exciting and international projects
• Continuous salary development
• Da Vinci Corporate Benefits
• On-the-job training and language courses
• Appreciation, motivation and commitment