Office Manager (All Genders)

1. Purpose

In this role, you will help create a well-organized, welcoming workplace where team members feel supported and empowered to do their best work. By combining hospitality, continuous improvement, and a people-first mindset, you will ensure the office operates smoothly while reflecting and reinforcing our company culture.

2. Duties & Responsibilities

• Oversee day-to-day office operations, including ordering supplies, managing vendor relationships, and ensuring the workplace is well-stocked, clean, safe, and fully functional.

• Serve as the primary point of contact for all office-related vendors, negotiating services, monitoring performance, and ensuring cost-effective solutions.

• Partner closely with Facilities to address office needs, manage budgets, and support office expansions, renovations, or relocations.

• Support the EHS Manager and/or local safety committee with safety communications, emergency drills, and workplace safety initiatives as required.

• Maintain clear process documentation and visual management tools to promote transparency, consistency, and continuous improvement across office operations.

• Foster a service-oriented environment where team members understand expectations, know how to contribute, and feel encouraged to share feedback and ideas.

• Proactively identify opportunities to improve processes and provide responsive, friendly support both in person and through the ticketing system.

• Collaborate with HR and people managers on onboarding, recruiting coordination, policy implementation, and meeting logistics.

• Help team members understand and follow company policies and guidelines by promoting clarity, consistency, and shared accountability.

• Manage workspace assignments, seating arrangements, and internal space planning, including office moves and reconfigurations.

• Coordinate employee travel and logistical needs, including hotel bookings, rental cars, and catering arrangements.

• Partner with local committees to plan workplace improvements, employee events, off-site activities, and team-building initiatives (e.g., Community, DEI, Facilities, and Engagement Committees).

• Collaborate with U.S.-based Office Managers to align on best practices related to office supplies, amenities, workplace experience, and sustainability initiatives.

• Prepare and submit accurate and timely expense reports.

• Perform additional duties and special projects as assigned.

3. Qualifications

Education & Experience

• Minimum of 2 years of experience in office management, workplace coordination, facilities coordination, or a similar role within a corporate or professional environment.

• Associate’s or Bachelor’s degree preferred.

Knowledge, Skills & Abilities

• Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail and a focus on overall objectives.

• Excellent written and verbal communication skills with a professional, approachable, and customer-focused style.

• Collaborative and people-oriented, with a genuine passion for supporting others and contributing to a positive workplace culture.

• Resourceful problem-solver who takes initiative, anticipates needs, and adapts effectively in a fast-paced environment.

• Proficient with Microsoft Office applications and comfortable learning and using vendor management platforms, ticketing systems, and other workplace technologies.

• Demonstrates discretion, professionalism, and sound judgment when handling confidential information and sensitive situations.

• Basic knowledge of workplace safety practices and a commitment to maintaining a safe and compliant work environment.

• Experience leading projects and cross-functional initiatives, including planning, coordination, and documentation.

4. Accountability / Scope

Budget & Financial Impact

• No direct budget or revenue responsibility; manages activities within approved local budgets.

• Ability to influence operational efficiency, cost management, and risk mitigation.

Scope of Responsibility

• Local site responsibility with collaboration across global office management teams.

5. Working Conditions

• Ability to lift and move items weighing up to 50 lbs (23 kg).

• Regular standing, sitting, and walking throughout the workday.

• Valid driver’s license and clean driving record.

• Flexibility to work evenings and weekends when required.

Die JeyMo-Agency GmbH ist ein Personalvermittler mit Sitz in Schweinfurt. Erste Anlaufstelle bei der Suche nach einem Job in Schweinfurt für Arbeitssuchende, Beschäftigte, Studenten und Rentner. Wir bieten geringfügige Jobs, Teilzeit- und Vollzeitbeschäftigungen in der Schweinfurter Industrie, Logistik und Dienstleistungsbranche mit übertariflicher Bezahlung und Übernahmeoption bei unseren Kunden. Durch die Zusammenarbeit der JeyMo-Agency mit langjährigen Kunden können wir Bewerbern eine Vielzahl an Jobs anbieten. Bei Jeymo ist es uns in erster Linie wichtig, ein vertrauensvolles Verhältnis beruhend auf Transparenz und Fairness mit Ihnen aufzubauen