Administrative Assistant (f/m/d)

#TOPJOB A-TEAM offers you this exciting career opportunity as an Administrative Assistant (f/m/d) with our client, a renowned intergovernmental organization based in Darmstadt. This position is available immediately.

• Perform essential secretarial and administrative tasks, including managing correspondence, handling mail, registering documents, and scheduling appointments
• Organize travel arrangements and logistics for staff, external experts, and mission-related events
• Support the preparation of official documents and act as the Document Management Responsible (DMR)
• Coordinate internal and external meetings, workshops, and corporate events
• Assist with onboarding processes, provide general team support, and help prepare for key organizational activities

• A recognized qualification in secretarial studies, office administration, executive assistance, office management, business administration, or public administration, complemented by proven experience in an international and multicultural environment
• Fluency in English, with excellent written and verbal communication skills across all organizational levels
• Proficiency in MS Office applications and experience with electronic document management systems
• A strong service orientation and a proactive approach to supporting users and handling daily tasks
• A collaborative, team-oriented mindset combined with high reliability, professionalism, and strong attention to detail

Please note: Due to legal requirements in temporary employment (Arbeitnehmerüberlassung), we can only consider applications from candidates with unrestricted access to the German labor market (EU nationals or individuals holding a valid work and residence permit for Germany).

• An attractive annual salary of € 50,000–55,000 plus overtime compensation, holiday pay, and a Christmas bonus
• A permanent employment contract under the BAP collective agreement
• Access to corporate benefits, including discounts on fitness memberships, travel, electronics, furniture, and more
• Personalized onboarding and support throughout your probationary period
• Individual career coaching and professional development with guidance from an A-TEAM mentor
• A rewarding employee referral program for every successful hire you recommend